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Where can I get
procurement forms? |
All forms
used in the procurement of services are available for download on
the DHMH Intranet or the DHMH website on the Internet. In
the DHMH Intranet, click on Standard Forms and then OPASS Forms.
In the DHMH Internet website click on Inside DHMH then Standard
Forms then OPASS Forms. Better yet, use the URL
http://www.dhmh.state.md.us/forms/sf_dcpf.htm and go directly
there. Available forms include among others a standard
Request for Proposals, Standard Solicitation Bid and Acceptance
Form, Sole Source Determination, Contract Affidavits, all Cover
Sheets and Standard Service Contracts. |
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Why does
the procurement process take so long? |
Although
the goal in OPASS is to help you procure goods and services in an
efficient, timely manner, Maryland law and regulation require that
agencies follow certain procedures. The time it takes to
procure goods or services varies according to the dollar amount,
complexity and approval requirements of the procurement.
Purchases of $2,500 or less ($10,000 or less on
eMarylandMarketplace.com) made with the corporate purchasing card
take only an hour or so. Most purchases of $25,000 or less
should take no more than a week. Purchases of complex
services requiring Department of Budget, Department of General
Services or Board of Public Works approval will take more time.
The OPASS Resource Guide, available through this website, or by
calling OPASS at 410.767.5794, explains the process for each
procurement method and the steps required to complete various
types of procurements. |
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What is
a Statewide contract and when is it used? |
A Statewide
contract is a contract solicited and awarded by the Department of
General Services or the Department of Budget and Management for
use by all Executive Branch Agencies throughout the State.
These contracts may be for maintenance services used at DHMH
facilities such as security guard or trash removal services;
information technology such as computer hardware, software and/or
services; and commodities such as office supplies or photocopiers.
A Statewide contract should be used whenever a service or
commodity is available and can be obtained through a Statewide
contract. Current Statewide contracts may be viewed on the
Department of Budget and Management’s (DBM) website at
http://www.dbm.state.md.us/html/dbmcont.html and the
Department of General Services’ (DGS) website at
http://www.dgs.state.md.us/procure/swcont.htm or through
eMarylandMarketplace at
http://www.emarylandmarketplace.com/emm/index.cfm. |
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I hear people talk about the Board of Public Works, what is it and
why is it important? |
In accordance with
Article XII of the Constitution of Maryland, the Governor,
Comptroller and Treasurer constitute the Board of Public Works.
The General Assembly has vested all authority to procure goods and
services in the Board by statute. The Board, in turn, delegates
some of this authority to certain executive departments by
regulation. Depending on the type and dollar amount of a contract
or contract modification, the Board's approval may be required
before goods are delivered or services start. More information
about the Board of Public Works is available at the Board's
website,
http://www.bpw.state.md.us . |
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What is a
debriefing and when does it occur? |
A request
for debriefing must be made in writing from the unsuccessful
offeror to the procurement officer within a reasonable period of
time after notification of non-recommendation for award.
Whenever the competitive sealed proposal method is used,
unsuccessful offerors have the right to be debriefed. |
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What happens if
a contract is protested? |
Protests
must be made in writing to the procurement officer no later than
seven days after the basis for the protest is known or should have
been known, whichever is earlier. Protest must contain the
name and address of the protester, appropriate identification of
the procurement, a statement of the basis for the protest, and any
exhibits or evidence to support the protest. A decision on
the protest shall be made by the procurement officer in writing as
expeditiously as possible after receiving all relevant, requested
information. The vendor has the right to appeal. The
subsequent appeal by the vendor to the Appeals Board shall be
filed within 10 days of the receipt of notice of the final
procurement agency action. |
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201 West Preston Street 201
West Preston Street Baltimore, Maryland 21201
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