Administrative Services

Leslie Friedman, Chief
410-767-5689

The Administrative Services Division provides support in Policy Administration, Contract Administration, Leave Documentation and Overtime Authorization Review  and Payroll/Timekeeping  Services.  

Policy Administration

Policy Administration develops and writes Departmental policies regarding changes to leave regulations and laws.  They  interpret and communicate  these regulations to employees and managers.

Policy administration staff provide consultation regarding State and DHMH leave benefits to employees and managers. They act as the Department's representative and present the Department's position on extraordinary leave benefit issues at all related grievance hearings, management meetings and supervisory training sessions.  Staff also administers the State Employee to Employee Leave Donation   and the State Employee's Leave Bank Programs within the Department.
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Contracts Administration

Contracts Administration is responsible for processing Special Payments Payroll contracts for all Headquarters units and the following local health departments: Allegany, Calvert, Caroline, Carroll, Cecil, Charles, Dorchester, Garrett, Kent, Queen Anne's, Somerset, St. Mary's, Talbot, and  Worcester. 

Contract Administration provides guidance and instruction to departmental units with and without delegated appointing authority, interprets and applies State Personnel policies and procedures for approval of contractual employees and ensures that employees meet the minimum educational and experience qualifications.  Contract Administration also ensures that salaries paid are comparable to Merit System positions,  background checks are conducted,  and appointments are processed in accordance with State Personnel regulations, policies and procedures.
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Leave Documentation/Overtime Review

The Leave and Overtime Documentation Auditor is responsible for the receipt of proper documentation for leave usage for 2,300 headquarters employees. The Auditor is also responsible for ensuring that overtime hours paid are properly authorized according to the DHMH Positive Timekeeping requirements policy.
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Payroll/Timekeeping

The Payroll Unit prepares the Exception Time report (ETR) for regular payroll and the Positive Time reports (PTR) for contractual payroll for headquarters and local health department employees. the reports are generated by information submitted by the units.

The Timekeeping Unit manages the timekeeping system database for approximately 9,000 DHMH employees.  Reports are prepared on a bi weekly basis for distribution to   units and employees.  Information is also gathered for the Exceptions Time Report (ETR) for regular employees that is forwarded to the Comptrollers Office.
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DHMH Weather Number
1-877-285-6407 or 410-767-3535